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Time Reporting

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A calendar, agenda book, computer and clock

UT System business hours are 8 a.m. to 5 p.m., Monday through Friday. Managers may approve adjusted work schedules as needed for business purposes and/or to provide flexible work schedules as long as there is sufficient staffing to conduct business during official operating hours. Though you may be occasionally required or permitted to work through a meal period, your regular work schedule must include a meal period of at least 30 minutes.

  • Planned absences must be requested in advance. Check with your manager for their preferred method of submitting leave requests.
  • Timesheets must be submitted and approved on a weekly basis and no later than 90-days from the timesheet date.
  • Hours worked must be reported in quarter hour increments. (Ex: 8 a.m. to 5:15 p.m. = 8.25 hours with one-hour lunch)
  • If you are an hourly employee (paid twice a month) be sure to reference the Payroll Schedule. Your timesheets must be submitted and approved in accordance with the schedule for timely payment. Please review the Hourly Employee Time Reporting Manual.
  • If you are a salaried employee, please review the Salaried Employee Time Reporting & Leave Balances Manual for instructions on how to report time and view leave balances.
  • Be sure to record absences on your timesheet using the appropriate leave type.
  • Please review Time Reporting Guidelines.
  • Managers, please review the Manager Timesheet Approvals & Leave Balances Manual for instructions on how to approve time and view leave balances.






Policy & Procedures